Job Description

Job Description

Job Description

Do you want to grow your career while working in a professional, fast-paced, and friendly environment? OCF Realty is one of Philadelphia’s top real estate brokerages and we are looking to add a Transaction Coordinator to our team. This position will support our busy Sales Team by assisting our Realtors in managing the entire sale process from contract to close. Candidates should have excellent customer service skills and 4 years of prior administrative experience working in a fast-paced office. This is a great opportunity if you are a very organized person who is meticulous with dates and details, genuinely enjoys helping people, is comfortable with a little chaos, and can multitask while maintaining a positive attitude. Lastly, we’re looking for someone who is as passionate about neighborhoods and community as we are, and shares our culture of authenticity. This position is full-time and requires in-person work.

This position offers a salary of $48,000 - $52,000 commensurate with experience and includes a comprehensive benefits package that includes paid time off, medical and dental insurance, and 401k matching.

Requirements

• Assist Realtors in managing the sale process from contract to close in PA and NJ markets
• Accurately input client and contract information into BrokerMint software
• Follow up on receiving or assist in obtaining required contract paperwork utilizing e-signature software
• Regularly update & maintain communication with Agents, Title companies, lenders, and clients
• Obtain items such as Property Certifications, Payoffs, Domestic Relations Searches, PGW/PWD certs, or other items required by Title companies for settlements
• Proactively communicate with Realtors regarding upcoming closings, scheduling settlements, signing and notary needs, Settlement Notices and Deed Packages
• Maintain confidentiality and security in handling and transmitting sensitive information

Education, Experience, and Skills required:

• Associate’s degree required
• 4 years of administrative experience in a high volume office environment
• Excellent written communication skills
• Ability to organize, multitask and work under pressure while maintaining a positive, friendly attitude
• Must be reliable, dependable, and have a strong work ethic
• Basic knowledge of real estate market terminology and practices preferred
• Notary commission preferred but not required
• Able to pass a Criminal Background check

You will thrive in this position if you:

• Are tech-savvy . You’re proficient with the use of modern technology and can pick up new software quickly with minimal supervision.
• Are a customer service rockstar who strives to meet and surpass expectations. You make sure your clients know how important they are to you and the business by making sure each interaction is friendly, helpful and positive.
• Are genuinely energized by helping people . You like making things easier for clients and colleagues. If there’s a roadblock, you want to smooth it away.
• Are driven by deadlines . You take responsibility for your own work and have an acute awareness of the deadlines that are set by your team and understand how they affect the entire transaction.
• Are action-oriented . You take initiative to get the answers you need to be most effective in your role and move your tasks forward.
• Are cooperative and agreeable . You are happy to complete the tasks assigned to you and try not to overanalyze them.
• Are comfortable with a little chaos and uncertainty. We move fast and sometimes decisions are made without all of the information.

Benefits

OCF Realty is a neighborhood-focused real estate brokerage providing comprehensive services in property management, home buying and selling, and real estate development. Growing from one office to three, we have a community presence in South Philadelphia, Fishtown, and have crossed state lines and expanded our brokerage to New Jersey, with an office in Margate City. Our team consists of expert leasing and real estate Agents who specialize in neighborhoods. We also operate three OCF Coffee House locations in Philadelphia. What do realty and coffee have to do with one another, you ask? The way we do both -- and the way we feel that they're done best -- is that each fosters community growth and strength in all things local. We believe that most people want to live in a neighborhood with mutually beneficial ties among the people and businesses, and we exist to forge that relationship.

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