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Full Time Philadelphia, PA, US
9 days ago Requisition ID: 1212
Salary Range: $47,250.00 To 55,000.00 Annually
Organizational Background
For 100 years Nationalities Service Center (NSC) has welcomed people from around the globe who seek refuge, hope, and opportunity in the Greater Philadelphia area. Our mission is to empower immigrants and refugees to thrive in our communities and pursue a just future. NSC delivers a 360° client experience from early pathways to stability toward long-term economic mobility. Our comprehensive and integrated services include housing and community resettlement for refugees, asylees, and victims of trafficking/torture; English language classes; legal protections and remedies; health and wellness; job readiness training and employment placement. Each year NSC serves approximately 5,000 individuals from over 110 countries.
As a 501(c)(3), NSC currently has 100+ full-time and part-time employees. Our revenue mix includes public grants and contracts, foundation grants, individual donations, fees for service, corporate sponsorships, and earned revenue. Headquartered in Center City, Philadelphia, PA, we are currently operating a hybrid remote office schedule.
Employment at NSC means joining a resilient, motivated, and global team committed to fulfilling our mission and being ready to stand with immigrants and refugees. We believe it's important to cultivate a team that is reflective of the communities we serve and highly encourage individuals from diverse and global backgrounds to apply.
Position Summary
Reporting to the Director of Finance and Accounting, the Finance and Accounting Coordinator supports the Management Team with NSC’s finance functions, fiscal policies, and financial management pertaining to grant compliance. Under the direction of the Director of Finance and Accounting and Executive Director, the Finance and Accounting Coordinator will manage and support the following areas: accounts receivable, accounts payable, general ledger, audits, financial reporting, and budgeting.
Essential Functions
1. Finance and Accounting Coordinator is responsible for providing daily accounting and finance support to a growing portfolio of program-funded projects.
2. Primary areas of responsibility include but are not limited to, assistance with month-end close, accounts receivable, accounts payable, financial requests, billing, balance sheet reconciliations, and financial reporting.
3. The Finance and Accounting Coordinator will review for appropriateness financial request invoices, ensure proper approval, and support with reconciliation as needed.
4. Reconcile credit card transactions while ensuring credit card usage complies with policies.
5. Collaborate with the Director of Finance and Accounting in performing internal audits of NSC’s programs to ensure financial grant compliance, fiscal responsibility, and audit preparedness.
6. Assist with annual and unscheduled external audits by ensuring accurate financial records such as receipts, invoices, credit card transaction histories, and all other financial documents are reviewed and readily available.
7. Maintain a petty cash ledger and manage associated policies to ensure accurate bookkeeping, safe cash-handling practices, and organizational compliance.
8. Assist the Director of Finance and Accounting in creating cash flow projections, expense reports, revenue forecasts, and all other relevant fiscal reports.
9. Coding of all incoming payments to accounts receivable in associated Excel spreadsheets.
10. Maintain a schedule that reflects accurate outstanding Accounts Receivable.
11. Contact vendors and grantors to collect overdue payments for accounts receivable.
12. Supports development and/or updates of relevant policies, procedures, and manuals.
13. Drafts policies and procedures for department and/or division to help assure clarity in department and/or divisional practices and adequate internal controls.
Non-Essential Functions
1. Adheres to NSC’s security guidelines and ensures the appropriate handling of sensitive information.
2. Facilitates and attends relevant staff meetings to promote communication and execution of goals.
3. Completes special projects specific to the function of the department or as needed for the department as directed by the Supervisor.
4. Other duties as assigned within the scope of position expectation.
Knowledge, Skills, and Abilities
• Basic understanding of NSC’s mission, vision, values, programs and services and business plan.
• Knowledge of GAAP and accounting procedures.
• Proficiency in Microsoft Office, specifically in Excel and Word.
• Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers,
external business partners, and the community.
• Ability to operate a computer and use a variety of common software programs including Zoom, spreadsheets, and customized databases.
• Adheres to all NSC and departmental policies and procedures.
• Strong written and verbal communication skills and effectively communicate with individuals and groups.
• Ability to effectively manage projects through delegation of responsibilities, communicating objectives, setting goals, driving results, and coordination.
• Ability to effectively present topics and information and promote understanding to individuals and groups.
• Ability to work in a team structure – demonstrating ability to collaborate and contribute to the team’s work.
Education and Experience
Minimum Experience: 3+ years of accounting and/or financial reporting. Experience working with federal
grants and/or not-for-profit environment a plus.
Minimum Education: BA/BS degree from an accredited college or university in Accounting, Finance, or
related field of study.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
1. The employee must occasionally lift and/or move up to 25 pounds.
2. Operate related office equipment and use necessary tools.
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
1. The noise level in the work environment is usually moderate.
2. Although work is primarily indoors, you will be required to travel outside to client and community locations.
3. Position may require occasional trips to attend conferences seminars, and meetings.
4. Certain visits or work-related appointments might be scheduled outside of traditional work hours as necessary.
Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
LOCATION AND HOURS: This is a full-time, in-person position based in our Philadelphia office with the potential for hybrid work as team needs allow. Our regular hours are Monday to Friday, 9:00 am to 5:00 pm, and this position requires working occasional evenings and weekends. We have COVID-19 safety protocols in place, and we revisit and update them in accordance with city, state, and federal guidelines.
COMPENSATION: The salary range is $47,250 to $55,000 commensurate with experience. The benefits package includes generous vacation and sick leave; paid sabbatical leave; summer hours; 77% employer-paid health, dental, and vision coverage; short-term disability, long-term disability, and life insurance, 403(b) with an employer match.
NSC is an equal opportunity employer committed to a policy of non-discrimination in all employment practices and does not discriminate based on race, ethnicity, religion, gender, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, nor any other basis protected under applicable law.
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