Job Description

Job Description and Duties

Under general direction of the California High-Speed Rail Authority’s (Authority) Accounting Administrator I Supervisor, the Accounting Administrator I (Specialist) independently performs the most difficult accounting duties which require an understanding of the entire accounting process. It includes coordinating the implementation of accounting for new programs/functions, reviewing proposals to change accounting procedures and cash analysis, preparing various monthly labor/appropriation reconciliations, and completing the annual year-end (YE) reports. The incumbent ensures the safeguarding of assets and compliance with fiscal and accounting policies applicable to the job. All work is completed by utilizing the California Department of Human Resources laws and rules, Victims Compensation and Government Claims Board rules, General Accounting Accepted Principles (GAAP), State Controller’s Office (SCO) rules and regulations, State Administrative Manual (SAM), State Government Code (GC) and Statutes, Federal Railroad Administration (FRA) and internal operations manuals utilizing the Financial Information System for California (FI$Cal), Microsoft Office, meetings, one-on-ones, telephones, and emails.

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on site, the incumbent works in a professional office environment, in a climate-controlled cubicle which may fluctuate in temperature and is under artificial light. Incumbent will be required to use a computer, mouse, and video display terminal and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities and complete tasks or projects with short notice. Employees may be required to travel outside of their workstation to perform general tasks.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. The SOQ must be two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. The California FI$Cal system is an Enterprise Resource Planning (ERP) platform for the statewide financial system. This system is used in multiple avenues such as fiscal forecasting, budgets and accounting. Describe your experience related to the monthly Labor Distribution, the Month End Close, and the Year End Close in accounting, specifically FI$Cal processes. If you do not have FI$Cal experience, share your experience with Month-End and Year-End close processes using other accounting software.

2. Describe your experience and/or knowledge of the manual year-end financial statements pertinent to the Governmental funds that you have prepared. If none, describe your experience related to the manual year-end financial statements preparation in an accounting system.

Applications received without the SOQ will may not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to interpret Federal, FI$Cal, SCO, and the Department of Finance guidelines on cost accounting principles, procedures, and State Administrative Manual (SAM) guidelines related to full cost recovery of State expenditures.

• Knowledge of the Year-End (YE) process and General Accounting Accepted Principles (GAAP) reporting requirements.

• Possesses strong analytical, critical thinking, verbal and written communication skills.

• Experience with and knowledge of the YE process (accruals and manual financial statements), the Month-End Close (MEC) process, the GAAP reporting, and other reporting requirements.

• Proficient with computer, database, and software applications including Microsoft Excel and Word.

• Ability to analyze data, draw sound conclusions, adopt an effective course of action, and handle multiple tasks.

• Experience with reconciliations: Appropriation, Labor, Cash In State Treasury (CIST), and Surplus Money Investment Fund (SMIF).

• Experience with multiple funds (Federal Trust Fund, Special Fund, Bond Fund, and Non- Governmental Fund).

• Experience in analyzing resources to develop procedures or solutions.

• Experience in dealing with external fiscal control agencies or customers.

• Experience leading a team, special project, or acting as a subject matter expert for user acceptance testing.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Instructions

The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-498290 and Accounting Administrator I (Specialist) , 311-380-4552-003 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Job Tags

Permanent employment, Full time, Part time, Work at office, Remote work,

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